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Here are the accounting checks before the year-end and also some information pills

  1. Sales check (VAT sales), we check that all sales invoices are correlative in number and date and that there are no jumps, for whichwe make use of our own technological development called Gestdirect.
    1. We check that no sales have been posted to an account other than 430.
    2. We check that there are no sales without a VAT number or VAT number.
    3. We check for misreported amending invoices in the accounts.
    4. We check that there are no discrepancies between the type of operation and the VAT number reported, for example, if we have chosen a customer with an intra-Community VAT number, that it is duly reported and not as a domestic operation.
    5. We ensure that the invoices are correctly accumulated to their corresponding annual summary form.
    6. Review invoices that may have been reviewed without documentary support.
    7. Those invoices that according to our own algorithm have a dubious "configuration".

2. Purchases check (Purchases VAT), the same as for sales, the type of operation is checked, if there are purchases posted to accounts that are not in group 400 or 410, if it is correctly allocated to the annual summary form, the quarter in which it is found, the VAT rate, if there is personal income tax, the supplier's/creditor's VAT number. But we also incorporate some extra checks:

  1. Investment Invoices: We check those invoices from Suppliers that have an amount above the average amount of the invoices to verify that it is not an invoice for fixed assets.
  2. PRORRATA: GestDirect helps us to detect possible errors when applying the percentages of deductibility of VAT if the customer applies the pro-rata, in which case we should review the percentages applied in each invoice.
  3. Invoices from previous years: If there are invoices from previous years, Gestdirect sends us a warning message to correctly apply the current legislation, as they must be accounted for in a different way to the current year's expenses.

3. Control of Periodic Fixed Costs (PCE)

Our star control. A Periodic Fixed Expense is an expense that, due to its relevance, periodicity or due to the client's interest, is reviewed every time the accounts are closed in order to issue a Profit and Loss report. Therefore, with our Gestdirect application we have created a check layer on the accounting account to which we assign a check name, a periodicity and a degree of importance. In this way and thanks to technology, we can quickly see which expenses are missing and thus save taxes for our client and give him the most accurate information possible.

4. Duplicados en libro de IVA y en Libro Diario,

With our Gestdirect application we check not only a duplicate invoice date and invoice number, but also the amount and the number of times an invoice appears to be repeated.

6. Review of rent withholding,

We look for the incidences detected in the real estate or rental withholdings and it must coincide with the form 115 to be submitted to the tax authorities.

7. Verification of withholdings on capital and dividends,

It looks for the incidences detected in the capital withholdings and Rest not reported and must coincide with the withholdings form submitted to the Tax Agency.

8. Invoice verification with 99999.

As we have indicated above, the invoices that are posted without support are indicated by putting 99999 in the invoice number, this query extracts all these unsupported invoices and is assessed with the customer if we will get the document correctly.

9. Cross-checking,

Consultation between clients who have transactions between them is common for clients who have several companies or freelancers and who are managed by the same administrative team. Sometimes they bring the invoice of a company (normally the sale), but not the expense invoice. This can lead to a discrepancy in the information declared on the 347 form for transactions of more than 3,005 euros, and the discrepancies can lead to an inspection.

At Confialia we believe in accounting checks before the end of the financial year.

Advice

Attends to embargoes

If your company has received an order to garnish an employee's salary, but the employee insists that the debt has been settled, we advise you that unless you receive a new notification from the garnishee's authority that cancels the previous one, you should enforce the garnishment. Why? Because if we fail to comply with an attachment order, we become jointly and severally liable for payment of the debt up to the amount of the salary that I could have attached and did not do so.

Paternity leave to be extended to 12 weeks

Reconciliation measures. On 1-1-2020 the duration of the suspension of the contract of the parent other than the biological mother in the event of the birth of a child is extended to 12 weeks. In the case of adoption, foster care or adoption for adoption purposes, each parent will have 6 compulsory weeks in addition to another 12 weeks to be shared between the two.