Here you have the accounting checks before closing the fiscal year and also some information pills
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Sales Check (VAT Sales), we check that all sales invoices are correlative in number and date and that there are no jumps ,for this we make use of a proprietary technological development that we call Gestdirect.
- We check that no sales have been posted to an account other than 430.
- We check that there are no sales without NIF or CIF
- We check that there are no misinformed rectifying invoices in the accounting records.
- We check that there are no discrepancies between the type of operation and the reported VAT number, for example, if we have chosen a customer with an intra-community VAT number, that it is properly reported and not as a domestic operation.
- We ensure that the invoices are correctly accumulated to their corresponding annual summary form.
- Review any invoices that may have been reviewed without documentary support.
- Those invoices that according to our own algorithm have a dubious "configuration".
2. Purchases Check (Purchases VAT), the same as in sales, the type of operation is checked, if there are purchases posted to accounts that are not group 400 or 410, if it is correctly imputed to the annual summary form, the quarter in which it is, the VAT rate, if there is IRPF, the NIF of the supplier/creditor. But we also incorporate some extra checks:
- Investment Invoices: We check those invoices of Suppliers that have an amount above the average of the invoices to verify that it is not an invoice of fixed assets.
- PRORRATA: GestDirect helps us to detect possible errors when applying the percentages of deductibility of VAT if the customer applies the pro-rata, in which case we should review the percentages applied in each invoice.
- Invoices from previous years: If there are invoices from previous years, Gestdirect sends us a warning message to correctly apply the current legislation, as they must be accounted for in a different way to the current year's expenses.
3. Control of Periodic Fixed Expenses (GFP)
Our star control. A Periodic Fixed Expense is an expense that due to its relevance, periodicity or due to the client's interest is reviewed every time an accounting close is performed to issue a Profit and Loss report. Therefore, with our Gestdirect application we have created a check layer on the accounting account to which we assign a check name, a periodicity and a degree of importance. In this way and thanks to the technology we can quickly see which expenses are missing and thus save taxes to our client and give him the most accurate information possible.
4. Duplicates in the VAT book and in the journal,
With our Gestdirect application we review not only a duplicate invoice date and number, but also the amount and the number of times an invoice exists that has indications of being repeated.
6. Revision of rent withholding,
We look for the incidences detected in the withholdings of real estate or rent and it must coincide with the form 115 to present to the tax office.
7. Verification of withholdings on capital and dividends,
It looks for the incidences detected in the capital withholdings and Rest not reported and must coincide with the withholdings model submitted to the Tax Agency.
8. Invoice verification with 99999.
As we have indicated previously, the invoices that are posted without support are indicated by putting 99999 in the invoice number, this consultation extracts all these invoices without support and it is evaluated with the client if we will obtain the document correctly.
9. Crossed" check,
Consultation between customers who have operations between them, it is usually common in customers who have several companies or freelancers and are managed by the same administrative team, Sometimes they bring the invoice of a company (usually the sale), but not the expense. This can cause an imbalance in the information declared in the form 347 of operations of more than 3,005 euros, and the imbalances can provoke an inspection.
At Confialia we believe in accounting checks before closing the fiscal year.
Tips
Attends to liens
If your company has received an order to garnish the payroll of a worker, but he insists that the debt is settled, we advise you that unless you receive a new notification from the garnishing body leaving without effect the previous one, you apply the garnishment. Why? Because if we fail to comply with a garnishment order we become jointly and severally liable for the payment of the debt up to the amount of the payroll that could have been garnished and I did not do it.
Paternity leave extended to 12 weeks
Conciliation measures. On 1-1-2020 the duration of the suspension of the contract of the parent other than the biological mother in the event of the birth of a child is extended to 12 weeks. In case of adoption, guardianship for adoption or foster care, each parent will have 6 mandatory weeks in addition to another 12 weeks to be shared between both.